Transcription of Library of Congress Authorities
Introduction
We reuse authority records as provided by the Library
of Congress at
http://authorities.loc.gov.
Unfortunately, there is no way known to me to bulk-load
these into koha. Therefore, the authority records
have to be transcribed on a record-by-record basis as
need. Here I illustrate this process with an example.
The record
This is a record, as you would see it it in the Library of Congress.
Here, they use the vertical bar | as a subfield indicator.
You may recall we use the dollar sign $ for that. In
the indicators, they use the underscore _ to represent
the blank value.
I color-code the fields. Fields in yellow should not be
transscribed but filled with the default values using
the mouse. Fields in green should be transcribed into
your authority record. Fields that are red must
be changed. Sandy brown parts should be ignored.
Example: George Long
| LC Control Number: |
n 82116302 |
| HEADING: |
Long, George, 1800-1879 |
| 000 |
00362cz a2200145n 450 |
| 001 |
4267508 |
| 005 |
20090110073516.0 |
| 008 |
821127n| acannaabn |n aaa |
| 010 |
__ |a n 82116302 |
| 035 |
__ |a (OCoLC)oca00812696 |
| 040 |
__ |a DLC |b eng |c DLC |d OCoLC |
| 100 |
1_ |a Long, George, |d 1800-1879 |
| 670 |
__ |a His Plutarch’s lives, 1900-1901. |
| 952 |
__ |a RETRO |
The record look like this in koha
000 - LEADER
@ 00269 a2200121 4500
001 - CONTROL NUMBER
@ 4
003 - CONTROL NUMBER IDENTIFIER
@ lis512
005 - DATE AND TIME OF LATEST TRANSACTION
@ 20101130010520.0
008 - FIXED-LENGTH DATA ELEMENTS
@ 101130|| aca||aabn | a|a d
010 ## - LIBRARY OF CONGRESS CONTROL NUMBER
a LC control number n 82116302
040 ## - CATALOGING SOURCE
a Original cataloging DLC
c Transcribing agency DLC
d Modifying agency lis512
100 1# - HEADING--PERSONAL NAME
a Personal name Long, George,
d Dates associated with 1800-1879
Step-by-Step
From the
home
page, you click on
authorities.
When you click on the "Authority" button, you see a drop-down
menu. There you have to select what type of authority. Let us select
"
Personal Name" here.
We click on "000", "003", "005", "008" to get default
values that koha is offering us. In "040", we set
$a and $c to DLC, and $d to "lis512".
Now we move to the
authorites
search page. Enter your search term and the search type as "Name
Authority Headings". Since names are usually given in inverted forms,
it is best to start with the last name (family name) of the person if
such a name exists, is known to you or and relevant. In the
tab 1, you enter the 100 field. There you enter all
the subfields of 100 that you find in the Library
of Congress record. At least $a has to be there.
Then you hit the "Save" button.
Now the authority record is usable as a heading. When you edit the
bibliographic record, in the 100 field "Main Entry--Personal Name",
you see the "..." next to the entry point to $a. This opens a pop-up
box. Here you can enter a fragment of the name in the box right to
"Main entry ($a only)". When an entry that corresponds to the search
criterum is found, you see a table that has a "choose" value. Choose
it. Then the authority record will be entered as the heading. Subfield
$9 will tell you the number of the authority record that corresponds
with the heading.
